Events terms and conditions...

These Terms & Conditions apply to all fundraising and challenge events organised by, or in support of, The Myton Hospices.

1. Contact Details & Data Protection

1.1 Contact details provided during registration are used to administer and communicate with you about the event you have registered for.
1.2 We may request next-of-kin details in case of an emergency.
1.3 All personal data is stored securely and used in accordance with our Privacy Policy and applicable data protection legislation.
1.4 Where you sign up to an event organised by a third-party provider, your details may be shared with that provider solely for the purposes of event administration and safety.

2. Keeping in Touch

2.1 We would like to keep you informed about our vital work and future fundraising activities.
2.2 You can choose how we contact you by selecting your preferences during the registration process and may update these at any time.

3. Event Changes, Cancellation & Availability

3.1 If an event is cancelled, postponed, or delayed due to circumstances beyond our control, The Myton Hospices will attempt to rearrange the event or offer an alternative where possible, but this cannot be guaranteed.
3.2 The Myton Hospices cannot be held responsible for any additional costs incurred by participants (including travel or accommodation).
3.3 Event places are subject to availability and may be limited.

4. Registration

4.1 Registration is required to take part in any event.
4.2 Registration does not constitute a payment for participation. Many Myton events are fundraising challenge events and there is no charge to take part unless explicitly stated otherwise.
4.3 Where a registration fee applies, this relates to event administration and is non-refundable.

5. Fundraising

5.1 Many Myton events are fundraising challenge events. Participants are encouraged to raise voluntary charitable donations in support of The Myton Hospices.
5.2 Any suggested fundraising targets will be clearly communicated during the registration process and are intended to support the sustainability of fundraising events and maximise funds available for patient care.
5.3 If a participant does not demonstrate reasonable fundraising activity, The Myton Hospices reserves the right to withdraw or defer a place and reallocate it to another supporter.

6. Payments & Donations

6.1 All funds raised in connection with an event should be paid to The Myton Hospices as soon as reasonably possible and by any deadline specified for the event.
6.2 Donations can be made via approved online platforms, by telephone, or by cheque payable to The Myton Hospices.
6.3 Donations are voluntary charitable gifts and are not payments for goods, services, or event participation.

7. Health & Safety

7.1 Participants must follow all instructions provided by event staff, marshals, or third-party organisers.
7.2 Participants may be required to provide emergency contact details. These may be used if required during the event.
7.3 Participants should seek medical advice from a GP if unsure of their fitness to take part.
7.4 Participation is at the participant’s own risk. The Myton Hospices accepts no liability for loss, injury, or damage except where caused by its negligence.
7.5 Risk assessments are undertaken for Myton-organised events. However, participants acknowledge that events may involve unforeseen risks beyond our control.

8. Accessibility

8.1 We aim to make events as accessible as possible; however, some events may not be suitable for wheelchairs or pushchairs.
8.2 Please contact 01926 838838 before registering if you have accessibility concerns.

9. Spectators & Dogs

9.1 Supporters and spectators attend events at their own risk.
9.2 Dogs may be permitted at some events but must be well-behaved and kept on leads. Any dog deemed unsafe may be asked to leave.

10. First Aid & Medical Information

10.1 First aid is provided at events where appropriate.
10.2 Participants consent to relevant medical information being shared with The Myton Hospices for health, safety, and legal compliance purposes, including obligations under RIDDOR.

11. Third-Party Events

11.1 Participants attending third-party organised events must comply with the organiser’s Terms & Conditions in addition to these Terms.

12. Children & Young People

12.1 Participants under 18 must be accompanied by a parent or legal guardian who takes full responsibility for them during the event.
12.2 Participants aged 18 or over do not need to provide parental consent.

13. Photography & Media

13.1 We may take photographs or film at events for promotional purposes.13.2 You may appear in general crowd imagery. Consent will be sought for individual or group photographs where reasonably practicable.